Atlas HVAC
GL, Auto, Workers Comp, and Umbrella limits meet stated requirements.
Action: Vendor may be scheduled.Ongoing COI monitoring for property managers
Know which vendors are cleared to work.
Start with a free sample audit. If the report is useful, we clean up the rest of your vendor file and keep monitoring renewals, missing endorsements, expired coverage, and compliance exceptions every month.
Secure account upload. Human-reviewed reports. No dashboard rollout.
Vendor-by-vendor compliance review
Expiration tracking
Missing endorsement visibility
Plain-English action summaries
Human-reviewed before delivery
Built for property managers
Vendor COIs, renewals, missing coverage, and audit-ready reporting.
Private by design
Documents handled through a controlled review workflow.
Human-reviewed
Structured extraction assists the work. A human reviews before delivery.
Plain English output
Status, issue, and action required. No insurance jargon maze.
The problem
COIs look simple. Managing them is not.
Vendor certificates arrive in different formats. Requirements live in leases, contracts, owner standards, and spreadsheets. Expiration dates get missed. Endorsements are assumed but not confirmed. Vendors get scheduled before anyone knows what is missing.
We turn the pile into a clear report your team can act on.
Sample report excerpt
What you get back is a decision list plus a comprehensive PDF and XLSX file.
Not a document dump. Not a spreadsheet mystery. The report shows who is cleared, who needs follow-up, and what your team should request before scheduling work.
Sample delivered summary
Riverview Property Group
18 cleared
7 renew soon
5 missing docs
3 hold work
Vector Security
COI references Additional Insured status, but the actual endorsement was not provided.
Action: Request AI endorsement naming required entity.Summit Roofing
Workers Comp policy is expired and replacement certificate was not included.
Action: Do not schedule until renewal is received.Every reviewed vendor is grouped by status, issue, and next step so your team can act without interpreting insurance language line by line.
How it works
Send. Review. Act.
No implementation. No training. No dashboard required to get started.
- 1
Send your COIs
Start with up to 10 vendor COIs and your requirements.
- 2
We review the documents
Coverage, limits, dates, names, and endorsements are extracted and checked.
- 3
We compare against your standards
Each COI is reviewed against the requirements you provide.
- 4
You get the report
Clear status. Clear issue. Clear next step.
What we check
The details that usually get missed.
If it is not confirmed, we say so.
- General Liability
- Workers Compensation
- Auto Liability
- Umbrella / Excess
- Expiration dates
- Named insureds
- Certificate holders
- Additional Insured status
- Waiver of Subrogation
- Primary and Non-Contributory wording
- Missing endorsements
- Limit shortfalls
- Expired policies
- Mismatched entities
- Incomplete certificates
Private + reviewed
Too important for a public chatbot.
COI compliance should not depend on unmanaged chatbot prompts. We use a controlled document workflow, compare each certificate against your requirements, and human-review the report before delivery.
AI helps organize the work. Human review protects the output.
Pricing
Ongoing COI monitoring, with cleanup included.
Start with a free sample audit. Paid plans include the initial vendor-file cleanup plus recurring compliance monitoring, so your team does not fall back into spreadsheet scramble.
Why monthly?
COI risk comes back every time policies expire, vendors rotate, endorsements are missing, or requirements change. The first cleanup gives you visibility. Monitoring keeps the file from drifting back into uncertainty.
Free Sample Audit
$0
Up to 10 vendor files reviewed so your team can see the output before committing.
- One-time sample report
- Plain-English findings
- Upload through a secure account
Starter Monitoring
$399/mo
For smaller property teams that need their vendor file cleaned up and monitored.
- Up to 50 active vendors
- Initial cleanup included
- Monthly compliance report
- Renewal and exception tracking
Portfolio Monitoring
$799/mo
For multi-property teams that need a cleaner operating rhythm around COIs.
- Up to 150 active vendors
- Initial cleanup included
- Weekly updates during first 30 days
- Monthly monitoring report
- Priority action list
Managed Monitoring
$1,499/mo
For teams that want COI follow-up work moved off their internal staff.
- Up to 300 active vendors
- Vendor follow-up support included
- Exception and renewal tracking
- Monthly compliance summary
Need more than 300 vendors or multiple ownership entities?
Custom monitoring starts at $2,500/mo with scope based on portfolio size, reporting cadence, and vendor follow-up needs.
FAQ
Questions property teams usually ask.
Is this software?
COIComply is a managed monitoring service. We use software internally, but customers start by uploading documents and receiving clear reports without a heavy platform rollout.
Do we need to upload every vendor COI?
No. Start with up to 10 vendor files for the free audit. Paid monitoring plans include the initial cleanup of your vendor file and ongoing reporting.
What requirements do you check against?
We check against the insurance requirements you provide. These may come from leases, vendor contracts, owner standards, property rules, or internal compliance guidelines.
What if we do not have written requirements?
We can still flag obvious issues like expired policies, missing coverage types, incomplete certificates, and upcoming renewals. For final compliance standards, your team should confirm requirements with ownership, legal counsel, broker, or risk manager.
Do you review endorsements?
Yes, if endorsements are provided. If a COI references Additional Insured status, Waiver of Subrogation, or Primary and Non-Contributory wording but the actual endorsement is missing, the report will mark it as not confirmed.
How fast is the free audit?
Most sample audits are returned within 48 hours after all documents and requirements are received.
What happens after the free audit?
If the report is useful, choose a monthly monitoring plan. The initial cleanup is included, then we keep tracking renewals, missing documents, and exceptions each month.
What counts as an active vendor?
An active vendor is a vendor your team may schedule, approve, pay, or keep on file for work at a managed property. If a vendor no longer works with your properties, it does not need to stay in the monitored count.
Do you contact vendors for us?
Vendor follow-up support is included in the Managed Monitoring plan and available for larger custom plans. Starter and Portfolio plans focus on reporting the issue and the exact action your team should request.
Is pricing month-to-month?
Yes. Launch plans are monthly monitoring subscriptions. If your portfolio needs a custom scope, we will define the vendor count, reporting cadence, and follow-up responsibilities before work begins.
What happens if we go over our vendor limit?
We will flag it before changing your plan. You can archive inactive vendors, move to the next monitoring tier, or set a custom scope if your portfolio has multiple ownership entities or unusual reporting needs.
Is this a legal opinion or insurance coverage determination?
No. The report identifies apparent compliance gaps based on the documents provided and the requirements supplied. It is not a legal opinion, coverage determination, or substitute for review by counsel, broker, carrier, or risk manager.